What to expect when Notetaker joins your meetings

At the scheduled start time:

• Notetaker joins your Zoom meeting.
• If you have a waiting room, be sure to Admit Notetaker.
• A message asks you to Approve or Decline Notetaker.
• Notetaker will wait up to 15 minutes for you to join before leaving.
• Once in the call, Notetaker will wait about 90 seconds for you to approve the recording prompt before leaving.

• If you select Decline, Notetaker leaves and won’t record.
• If you select Approve, Notetaker joins and starts recording.
• You and your attendees will see a message that the meeting is being recorded.
• Select Got it to continue or Leave meeting to exit.
• Notetaker also sends a chat message confirming the meeting is being recorded.

If you are a meeting attendee and would like your meeting host to remove Notetaker, please let them know.

Learn how to remove Notetaker from an in-progress meeting.

What to expect as an attendee in someone else's meeting:

• At the scheduled start time, Notetaker will automatically join the meeting.
• If the host has a waiting room, they will need to Admit Notetaker.
• When the host joins they will be prompted to Approve or Decline Notetaker.
• Notetaker will wait up to 15 minutes for the host to join before leaving.
• Once the host has joined the call, Notetaker will wait about 90 seconds for them to approve the recording prompt before leaving.
• If the host doesn't approve Notetaker, the meeting will not be recorded.
• If the host approves Notetaker, you'll see a message: This meeting is being recorded…
• Choose what to do next:
• Click Got it to stay in the meeting.
• Click Leave meeting if you don’t want to join.
• Notetaker also sends a chat message confirming the meeting is being recorded.

What the host sees when Notetaker joins:

• At the meeting’s start time, Notetaker will join automatically.
• The host will see a message: [Notetaker user]’s Calendly Notetaker is requesting to record this meeting.
• The host can choose to:
• Click Approve to allow recording.
• Click Decline to deny recording.
• They can also check Apply these permissions to all future requests in this meeting to admit multiple Notetakers at once in a single meeting.

How can the bot be removed?

Learn how to remove Notetaker from a meeting.